1. About this Policy

The Redhill Centre for Local and Family History ("we", "our", "us") is committed to protecting your personal data. This privacy notice explains how we collect, store, use, and share your personal data when you visit our website or interact with us.

We act as the Data Controller in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following data about you:

• Identity Data: First name, last name.
• Contact Data: Email address, postal address, telephone number (if provided via our enquiry forms).
• Enquiry Data: Details of the research queries you submit to us, including family history names or locations you are researching.
• Technical Data: IP address, browser type, and operating system (collected anonymously for site functionality).

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we use it in the following circumstances:

• To respond to your historical or genealogical enquiries.
• To process donations of historical materials to our archive.
• To send you updates about the Centre, if you have explicitly consented to our mailing list.

4. Data Sharing

We do not sell, trade, or rent your personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information with our partners (such as Surrey Libraries) for statistical purposes.

5. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. General enquiries are typically deleted within 12 months of the query being resolved.

6. Your Legal Rights

Under data protection laws, you have rights including:

• Your right of access - You have the right to ask us for copies of your personal information.
• Your right to rectification - You have the right to ask us to rectify information you think is inaccurate.
• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

7. Contacting Us

If you have any questions about this privacy policy, the practices of this site, or your dealings with this site, please contact our Data Protection Officer: